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SITE PREPARATIONS LLC

USDOT 2549178 Active Based in GAP, PA

SITE PREPARATIONS LLC is a motor carrier based in GAP, PA, registered with the FMCSA under USDOT 2549178. The carrier is currently active in FMCSA's records, and has not yet received a formal FMCSA safety rating. MCS-150 self-reporting puts the fleet at 10 power units and 10 drivers, with 24 roadside inspections on file and a peak out-of-service rate of 33.3%. Use this page to verify the carrier's authority and insurance, review its inspection and crash history, and cross-reference live data on FMCSA SAFER before booking a load or onboarding a partner.

Carrier is unrated

FMCSA has not assigned this carrier a formal safety rating. Most carriers are unrated until they undergo a compliance review — being unrated is not, by itself, a red flag, but it does mean federal investigators have not formally evaluated the carrier's safety management practices. Use the inspection history and BASIC scores below to assess on-road performance.

Carrier Overview

SITE PREPARATIONS LLC is a small fleet, operating 10 power units and 10 drivers, based in Gap, PA. Across 17 roadside inspections in the last 24 months, the fleet recorded a 29.4% out-of-service rate, with 6 reportable crashes. The carrier currently has no active BIPD/Primary coverage on file, and operating authority is active for common.

Power Units
10
Drivers
10
Inspections
24
last 24 months included
OOS Rate (peak)
33.3%
driver or vehicle, whichever higher
Crashes (24m)
6
8 all-time
Authorities
2
1 active

Active filings

Process Agent
PROCESS AGENT SERVICE COMPANY, INC.
BOC-3 on file
Operating Authority
MC MC985906
ACTIVE

Safety Snapshot

Inspection Profile

17 roadside inspections over the last 24 months, up 143% versus the prior 24 months, concentrated in PA (14) and MD (2), with Level 3 inspections the most common.

Violation Profile

29.4% out-of-service rate; led by Unsafe Driving (54.3% of violations); top code 392.2 (Operating a CMV while ill or fatigued) cited 6 times.

Fleet Profile

The fleet comprises 10 power units (small fleet) and 10 drivers; Ford, Blmt, and Baux are the most-inspected makes.

Compliance

Operating Authority
Common 1 active
Full authority records below ↓
Active Insurance
No active policies on file.
vs. National Average
Vehicle OOS Rate 33.3% vs 23.4% +9.9 pts
Driver OOS Rate 15.8% vs 6.7% +9.1 pts
Violations per Inspection 1.93 vs 1.80 +0.13
Peer tier (small fleets (≤10 power units)) median OOS rate: 50%
BOC-3 Process Agent
PROCESS AGENT SERVICE COMPANY, INC.
Serves 123,521 carriers
Location & Contact
5181 LINCOLN HIGHWAY
GAP, PA 17527
Phone: 7179897495
Email: [email protected]
Registration
USDOT 2549178
Operation A
MCS-150 mileage 196,891 mi

Risk Signals

High OOS rate
Peak OOS rate of 33.3% is well above the 10–15% national average.

Out-of-Service rate vs same-size peers FMCSA roadside inspections, % placed out-of-service

Compared against 89,545 ACTIVE carriers operating 5–15 power units (±50% of this carrier's 10 unit fleet).

This carrier — Driver OOS
15.8%
Drivers placed out-of-service at roadside inspections
Peer median
0%
Median across 89,545 same-size peers
Verdict
Riskier than peers
Delta +15.8 pts vs peer median (lower is safer)
This carrier — Vehicle OOS
33.3%
Vehicles placed out-of-service at roadside inspections
Peer median
20%
Median across 89,545 same-size peers
Verdict
Riskier than peers
Delta +13.3 pts vs peer median (lower is safer)
Inspection Analytics Monthly activity · BASIC mix · state map

Monthly Inspection Activity (24 months)

2024-06 2026-01

Violations by BASIC Category

Federal BASIC buckets for every citation issued against this carrier over the past 24 months.
Unsafe Driving
17 violations
Driver Fitness
5 violations
4 OOS · 80.0%
General/Admin
4 violations
Vehicle Maintenance
3 violations
1 OOS · 33.3%

Activity by State

States this carrier has been inspected in over the past 24 months.
State Inspections OOS OOS % Last Inspection
Pennsylvania (PA) 12 3 25.0% Dec 29, 2025
Maryland (MD) 2 0 0.0% Jan 13, 2026
New Jersey (NJ) 1 1 100.0% Dec 5, 2025
Vehicle Fleet Top makes and models observed in roadside inspections
Make Model Inspections
Ford 15
Blmt 8
Peterbilt 4
Baux 3
Belmont 3
Dodge 3
Trailer 3
Belmo 2
Belm 1
Chevrolet 1
SMS BASIC Scores FMCSA Safety Measurement System per-BASIC scores

SMS data not available

FMCSA's Safety Measurement System has not published per-BASIC scores for this carrier yet. This typically means the carrier doesn't meet minimum exposure thresholds (inspections/power units), or their SMS snapshot hasn't been ingested.

Recent Inspections (24 rows) View all 24 →
Inspection # Date ▼ State Level Station Vehicle Violations Top Codes OOS
86801819 Jan 13, 2026 MD 2 PORT DEPOSIT MD
FORD STRAIGHT TRUCK
PA ZPX6718 · 1FD0W4HT5KEC47410
2 392.2-SLLTCD, 393.9A-LIL No
86677328 Dec 29, 2025 PA 3 —
FORD STRAIGHT TRUCK
PA ZRR5943 · 1FT8W3DT8NEF01316
3 390.21TB1-MC, 392.2-SLLTCD, 392.2-SLLS1 No
86505346 Dec 5, 2025 NJ 1 INT.8
FORD STRAIGHT TRUCK
PA VBD0748 · 1FD0W4HT2PEC53575
3 391.11B1-A, 392.2-SLLTL, 392.2-SLLLR Yes
85647328 Sep 1, 2025 MD 2 MILLINGTON MD
FORD STRAIGHT TRUCK
PA ZWN2695 · 1FD0W4HT8REC69802
0 — No
85533207 Aug 18, 2025 PA 3 ON LANCASTER PIKE N 820 FEET N
CHEV STRAIGHT TRUCK
PA ZYC7254 · 1GC4K0C83FF673769
2 391.41APC, 392.2-SLLTCD Yes
85471836 Aug 11, 2025 PA 3 —
PTRB STRAIGHT TRUCK
PA AG67543 · 1NPXGGGG80D410293
3 392.16B-DPASS, 392.16-D, 392.2-SLLIRP No
85446149 Aug 7, 2025 PA 2 MORRISVILLE PA
FORD STRAIGHT TRUCK
PA ZRX1407 · 1FT8W4DT0NED71022
1 390.21TB1-MC No
85168941 Jul 9, 2025 PA 1 —
FORD STRAIGHT TRUCK
PA ZPX6718 · 1FD0W4HT5KEC47410
3 383.91A-LCDL, 391.41APC, 392.2-SLL Yes
84787727 May 23, 2025 PA 3 ON COATESVILLE DOWNINGTOWN BYP
FORD STRAIGHT TRUCK
PA ZPH5649 · 1FD0W4HT8NED09810
2 392.2-SLLTL, 392.9A-DFSL No
84572406 May 1, 2025 PA 3 HORSHAM PA
PETERBILT STRAIGHT TRUCK
PA AH33191 · 1NPXX4EX1JD460598
0 — No
84497646 Apr 24, 2025 PA 3 ON I-295 W AT MILEPOST 9
FORD STRAIGHT TRUCK
PA ZWD9485 · 1FD0W4HT2PEC53575
2 390.21TB1-MC, 392.2-SLLTCD No
84106473 Mar 11, 2025 PA 2 ON COATESVILLE DOWNINGTOWN BYP
FORD STRAIGHT TRUCK
PA ZPX6718 · 1FD0W4HT5KEC47410
3 393.60D, 391.41A-MCPC, 392.2-SLLS4 No
82870001 Oct 8, 2024 PA 3 —
FORD STRAIGHT TRUCK
PA ZRX1407 · 1FT8W4DT0NED71022
1 392.2 No
82218001 Jul 24, 2024 PA 1 —
DODG STRAIGHT TRUCK
PA ZPP3699 · 3C7WRLEL6FG549262
0 — No
81786223 Jun 3, 2024 PA 2 —
PTRB STRAIGHT TRUCK
PA AH53476 · 1NPXX4EX3RD681616
4 393.100(b), 392.2 Yes
81499129 Apr 30, 2024 PA 1 ON US22 E AT AIRPORT ROAD
FORD STRAIGHT TRUCK
PA ZWD9485 · 1FD0W4HT2PEC53575
2 392.2, 391.41(a) No
81435264 Apr 23, 2024 PA 1 —
FORD STRAIGHT TRUCK
PA ZPX6718 · 1FD0W4HT5KEC47410
4 393.43, 393.130(c), 396.17(c) Yes
81388322 Apr 17, 2024 PA 2 ON LINCOLN HWY AT BRACKBILL RD
PTRB STRAIGHT TRUCK
PA AG41609 · 1XP5DR9X9WD454987
1 392.9(a) Yes
81097060 Mar 12, 2024 PA 2 ON LINCOLN HWY AT ITS INTERSEC
PTRB STRAIGHT TRUCK
PA AG41609 · 1XP5DR9X9WD454987
2 392.9(a), 393.60(c) Yes
80912554 Feb 22, 2024 MD 2 I-70 W FRIENDSHIP SCALE HOUSE
FORD STRAIGHT TRUCK
PA ZPX6718 · 1FD0W4HT5KEC47410
3 392.2 No
80870327 Feb 16, 2024 MD 2 BALTIMORE CITY
FORD STRAIGHT TRUCK
PA ZRX1407 · 1FT8W4DTONED71022
1 391.11(b)(4) Yes
79721114 Sep 20, 2023 PA 3 pa-18.7-us202-s
FORD STRAIGHT TRUCK
PA ZWD9485 · 1FD0W4HT2PEC53575
4 391.11(b)(1), 392.2, 391.41(a)(1) Yes
79077242 Jul 5, 2023 PA 2 ON BALTIMORE PIKE AT ITS INTER
DODG TRUCK TRACTOR
PA ZMG1269 · 3C7WRNFL4JG421024
0 — No
78838040 Jun 8, 2023 MD 2 I-83
DODG STRAIGHT TRUCK
PA ZMG1269 · 3C7WRNFL4JG421024
1 392.2 No
Recent Crashes (8 rows)
Report # Date ▼ State Fatalities Injuries Tow Hazmat Severity
PA510797200X Nov 28, 2025 PA 0 0 Yes Yes Tow
PA507455400X Aug 20, 2025 PA 0 0 Yes Yes Tow
PA507618000X Aug 15, 2025 PA 0 0 Yes Yes Tow
PA407913500X Aug 29, 2024 PA 0 1 Yes Yes Injury
PA406173500X Jul 10, 2024 PA 0 1 Yes Yes Injury
CT2400008671 May 28, 2024 CT 0 0 Yes Yes Tow
PA302887800X Mar 28, 2023 PA 0 0 Yes Yes Tow
PA206597000X Jul 15, 2022 PA 0 0 Yes Yes Tow
Authority Records (2 dockets)
COMMON
MC985906
Active
—
View full authority record →
COMMON
MC985581
DISMISSED
—
View full authority record →

Revocations & Inactive Status

Authority actions other than active status — revocations, voluntary surrenders, and dormant dockets.

Date Docket Authority Status Applied
Unknown MC985581 Common DISMISSED —
MC Certificate Documents (1 PDF)

Operating-authority certificates and decision notices filed with FMCSA. Each PDF is the original 2-page daily record. Click a row to view or download.

Date Docket Action Authority PDF
Oct 13, 2016 MC985906-C CPL CERTIFICATE View PDF →
Compliance Timeline Merged authority / insurance / enforcement events
  1. Oct 13, 2016
    authority
    GRANTED — MOTOR PROPERTY COMMON CARRIER
    Details →
  2. Oct 3, 2016
    authority
    DISMISSED — MOTOR PROPERTY COMMON CARRIER
    Details →
Top Stations & Violation Codes Where this carrier gets inspected and what they get cited for

Top Violation Codes Cited

Code Description Category Cited OOS
392.2 Operating a CMV while ill or fatigued Unsafe Driving 12 0
392.9(a) Operating without proper operating authority General/Admin 2 2
391.11(b)(1) No valid CDL Driver Fitness 1 1
391.11(b)(4) No valid medical certificate Driver Fitness 1 1
391.41(a) Physical qualification - general Driver Fitness 1 0
391.41(a)(1) 391.41(a)(1) Driver Fitness 1 0
393.100(b) Cargo securement - aggregate working load Vehicle Maintenance 1 1
393.130(c) Cargo securement - heavy equipment Vehicle Maintenance 1 0
393.43 Brake - relay emergency valve Vehicle Maintenance 1 1
393.60(c) Glazing/window obstructions Vehicle Maintenance 1 0
Related Records Cross-references to every adjacent page
Directory
Authority Records
Process Agent (BOC-3)
Carrier Records
Discover

How to verify SITE PREPARATIONS LLC

  1. Verify USDOT and MC numbers match the carrier's documents. Compare the USDOT number and MC docket on this page to the numbers on the carrier's invoice, rate confirmation, or load-board listing. A mismatch between the carrier's claimed numbers and the registered legal name is the single most common red flag.
  2. Check active operating authority and insurance status. Confirm the Authority Records show at least one ACTIVE docket for the type of operation you're booking, and that the Active Insurance card lists a current BIPD/Primary policy. A revoked authority or uninsured carrier cannot legally operate.
  3. Review safety rating and SMS BASIC scores. Check the carrier's FMCSA safety rating (if any) and the SMS BASIC table. A high percentile in any BASIC category — especially Unsafe Driving, HOS, or Vehicle Maintenance — is worth investigating before tendering a load.
  4. Examine inspection and crash history. Open the Inspection History and Crash History subpages for the full record. Look for patterns: repeat OOS findings on the same unit, multiple crashes in a short window, or violations clustered in one BASIC category.
  5. Cross-reference real-time data with FMCSA SAFER. For the most current snapshot — within 24 hours of any insurer filing or authority change — click through to the FMCSA SAFER lookup. TruckCodex mirrors SAFER and L&I daily; SAFER itself reflects filings within 24 hours.

Frequently asked questions about SITE PREPARATIONS LLC

Is SITE PREPARATIONS LLC an active motor carrier? ▾
Yes. SITE PREPARATIONS LLC is registered with the FMCSA under USDOT 2549178 and is currently shown as Active in the agency's Motor Carrier Management Information System (MCMIS). Active status means the carrier may legally operate, contingent on continuous insurance and authority filings.
What is SITE PREPARATIONS LLC's safety rating? ▾
SITE PREPARATIONS LLC is unrated. FMCSA assigns formal safety ratings only after a compliance review, and the agency has not yet completed one for this carrier. Being unrated is not by itself a red flag — most active carriers in the database are unrated. Review the inspection and BASIC data below to assess on-road performance.
How many inspections has SITE PREPARATIONS LLC had? ▾
24 roadside inspections are on file for SITE PREPARATIONS LLC in FMCSA's MCMIS database. Each inspection is summarized in the Inspection History section below — sortable by date, state, level, and out-of-service result. Newer inspections are pulled from the FMCSA SMS data feed daily.
What is SITE PREPARATIONS LLC's out-of-service rate? ▾
SITE PREPARATIONS LLC's peak out-of-service rate is 33.3% (whichever is higher of driver-OOS or vehicle-OOS, computed from FMCSA roadside inspection data). The national averages are roughly 6.7% for drivers and 23.4% for vehicles — see the peer-context card on this page for a side-by-side comparison.
Where is SITE PREPARATIONS LLC based? ▾
SITE PREPARATIONS LLC reports its physical address to the FMCSA as 5181 LINCOLN HIGHWAY, GAP, Pennsylvania 17527. Carriers must file a Form MCS-150 every two years to keep their address current; an outdated address is a common compliance flag.
Does SITE PREPARATIONS LLC have valid operating authority? ▾
Yes. SITE PREPARATIONS LLC holds 1 active FMCSA operating authority (MC985906). Each docket appears in the Authority Records section below with its full event history. Active authority means the carrier may legally operate as a for-hire carrier, contingent on current insurance and BOC-3 process-agent filings.
How many trucks and drivers does SITE PREPARATIONS LLC operate? ▾
SITE PREPARATIONS LLC self-reports 10 power units and 10 drivers on its most recent FMCSA Form MCS-150 filing. Power-unit and driver counts come from the carrier directly and are required to be updated every two years; very large fluctuations between filings can indicate fleet changes worth investigating.
Has SITE PREPARATIONS LLC had any crashes? ▾
8 FMCSA-reportable crashes are on file for SITE PREPARATIONS LLC in MCMIS. A reportable crash is one resulting in a fatality, an injury requiring transport for medical attention, or a vehicle disabled and towed from the scene. The full crash log is on the Crashes subpage with date, state, and outcome details.

About FMCSA carrier records

Every commercial motor carrier operating in the United States is required to register with the Federal Motor Carrier Safety Administration (FMCSA) and obtain a USDOT number. The USDOT number is a permanent, unique identifier — once assigned, it stays with the carrier for life and is never reissued to another company. Carriers must update their registration every two years on Form MCS-150 to keep their address, fleet size, and operating data current.

Carrier safety data lives in FMCSA's Motor Carrier Management Information System (MCMIS): roadside inspections, crashes, out-of-service findings, and the seven Behavior Analysis and Safety Improvement Categories (BASICs) that make up the SMS scoring methodology. For-hire carriers must also hold operating authority — an MC, FF, or MX docket number — which is separate from the USDOT number and requires continuous insurance and BOC-3 process-agent filings to remain active.

TruckCodex mirrors FMCSA's public SAFER and L&I systems on a daily refresh cycle. Every record on this page reflects what FMCSA has on file. We do not edit or modify carrier data — for real-time confirmation immediately before a transaction, click through to the FMCSA SAFER lookup linked in the related records section above. Safety ratings, when present, come from formal compliance reviews; most active carriers have not been reviewed and are correctly listed as unrated.

Data sources & freshness

TruckCodex aggregates official public-sector datasets. See the Source registry for dataset-level coverage and the Freshness log for last-import timestamps.

FMCSA

Census, SAFER, SMS, Licensing & Insurance (L&I), roadside inspections, crashes, and authority history.

Refreshed daily.
NHTSA

Vehicle recall campaigns, defect investigations, and consumer safety complaints (SCRS).

Refreshed daily.
EIA

Retail diesel and gasoline price history and state fuel-tax tables.

Refreshed weekly.
Transport Canada

Cross-border carrier registry and Canadian recall campaigns where applicable.

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TruckCodex is an independent aggregator; it is not affiliated with FMCSA, NHTSA, EIA, or Transport Canada. Always verify compliance-critical information directly with the originating agency.