GUARDIAN RETENTION SYSTEMS LLC
GUARDIAN RETENTION SYSTEMS LLC is a mid-sized fleet, operating 19 power units and 19 drivers, based in Brooks, KY. Across 9 roadside inspections in the last 24 months, the fleet's 33.3% out-of-service rate sits above the 19.4% national average, with no reportable crashes on file. BMC-91 liability filing is on file with MONROE GUARANTY INSURANCE COMPANY, and operating authority is active for common.
Book with caution — review signals below
No hard OOS / revoked / uninsured blocker, but elevated risk signals need a human look before booking.
- OOS rate worse than size peers Driver 25.0% vs peer 0.00% · Vehicle 33.3% vs peer 14.3% Details →
Plain-text risk summary (print / paste)
TruckCodex risk summary — GUARDIAN RETENTION SYSTEMS LLC (USDOT 2897122) Verdict: CAUTION Book with caution — review signals below No hard OOS / revoked / uninsured blocker, but elevated risk signals need a human look before booking. Authority / census status: Active Active BIPD limit: $1,000,000 Blockers: (none) Cautions: • OOS rate worse than size peers — Driver 25.0% vs peer 0.00% · Vehicle 33.3% vs peer 14.3% On file: • 1 active operating authority • Insurance on file · $1,000,000 — MONROE GUARANTY INSURANCE COMPANY · 91X • BOC-3 process agent on file — #1 A $20 BOC-3 FILING LLC Source: https://truckcodex.com/usdot/2897122/ As of: Sep 24, 2026 Always confirm on FMCSA SAFER and L&I before tendering — TruckCodex mirrors public filings and can lag by up to a day.
TruckCodex · filing & peer scorecard
TruckCodex filing & peer scorecard · B
Composite of 4/5 scored components (mean 79/100). Separate from booking triage on this page. Expand for per-signal evidence. Heuristic — not an FMCSA rating or legal advice.
B
confidence 80% · 4/5 signals · expand
TruckCodex filing & peer scorecard · B
Composite of 4/5 scored components (mean 79/100). Separate from booking triage on this page. Expand for per-signal evidence. Heuristic — not an FMCSA rating or legal advice.
Active census status with no OOS order or revoked authority on file.
Active BIPD/Primary-like policy on file in our insurance history.
Driver OOS 25% vs peer median 0% (worse). Vehicle OOS 33.3% vs peer median 14.3% (worse). n=54076 same-size ACTIVE peers.
FMCSA has not assigned this carrier a formal safety rating. We do not invent one.
NR reason: No published FMCSA safety_rating.
No BMC-91 insurance-lapse watch classification on file for this USDOT.
TruckCodex filing & peer scorecard from authority, BIPD, peer OOS, FMCSA safety rating, and insurance-watch signals. Not a booking verdict and not legal advice. See methodology. Booking triage on this page: Caution.
1 active liability filing
Company profile
No active FMCSA cargo filing on file.
FMCSA L&I filing evidence — not a shipper certificate of insurance (COI). Cargo (BMC-34) is primarily an HHG / household-goods requirement; general freight carriers often have none.
No active broker surety bond or trust fund on file.
BMC-84 is a surety bond; BMC-85 is a trust-fund agreement. Required for property brokers / freight forwarders — not motor-carrier BIPD liability insurance.
Based on FMCSA authority grant of 2020-12-04 (2,000+ days). Published gates only — not a guarantee they will accept. Confirm with the broker.
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InsuranceMONROE GUARANTY INSURANCE COMPANYPolicy effective Nov 17, 2020
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Process Agent#1 A $20 BOC-3 FILING LLCBOC-3 on file
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Operating AuthorityMC1169829ACTIVE
Fleet details (MCS-150)
| Vehicle type | Owned | Term leased | Trip leased |
|---|---|---|---|
| Truck tractors | 1 | 0 | 0 |
| Trailers | 18 | 0 | 0 |
| Trucks | 18 | 0 | 0 |
Self-reported on the carrier’s Form MCS-150 (FMCSA Company Census).
Inspections (24 months)
All 10 inspections →| Driver | Vehicle | Hazmat | |
|---|---|---|---|
| Inspections | 9 | 9 | 0 |
| OOS inspections | 2 | 1 | 0 |
| OOS percentage | 22.22% | 11.11% | — |
| National average | 6.7% | 23.4% | 4.4% |
Roadside inspections in the last 24 months. National averages are FMCSA MCSAP reference rates (driver ~6.7%, vehicle ~23.4%, hazmat ~4.4%).
Carrier analysis & narrative context Status notes, risk intelligence, and safety profiles
Carrier is unrated
FMCSA has not assigned this carrier a formal safety rating. Use the inspection history and BASIC scores below to assess on-road performance.
GUARDIAN RETENTION SYSTEMS LLC had 9 roadside inspections over the past 24 months with an out-of-service rate of 33.3%, which is above the national average of 19.4%. Their highest FMCSA BASIC percentile is vehicle_maint at 3.0.
9 roadside inspections over the last 24 months, concentrated in KY (7) and NC (2).
33.3% out-of-service rate, well above the 19.4% national average; led by Unsafe Driving (0.0% of violations).
The fleet comprises 19 power units (mid-sized fleet) and 19 drivers; Ford, Gato, and Delt are the most-inspected makes.
Risk Signals
Out-of-Service rate vs same-size peers FMCSA roadside inspections, % placed out-of-service
Compared against 54,076 ACTIVE carriers operating 9–29 power units (±50% of this carrier's 19 unit fleet).
Inspection Analytics Monthly activity · BASIC mix · state map
Monthly Inspection Activity (8 months)
Violations by BASIC Category
Activity by State
| State | Inspections | OOS | OOS % | Last Inspection |
|---|---|---|---|---|
| Kentucky (KY) | 7 | 2 | 28.6% | Sep 18, 2026 |
| North Carolina (NC) | 2 | 1 | 50.0% | Aug 7, 2025 |
Vehicle Fleet Top makes and models observed in roadside inspections
| Make | Model | Inspections |
|---|---|---|
| Ford | 7 | |
| Gato | 2 | |
| Gatp | 2 | |
| Delt | 1 | |
| Freightliner | 1 | |
| Gator Prod | 1 | |
| Peterbilt | 1 | |
| Trailer | 1 |
SMS BASIC Scores FMCSA Safety Measurement System per-BASIC scores
| BASIC | Inspections | Serious | Measure | Percentile | Alert | As Of |
|---|---|---|---|---|---|---|
| Driver Fitness | 2 | — | 2.22 | 2 | — | Sep 21, 2026 |
| Controlled Substances / Alcohol | 0 | — | 0.00 | 0 | — | Sep 21, 2026 |
| Hours of Service | 0 | — | 0.00 | 0 | — | Sep 21, 2026 |
| Unsafe Driving | 2 | — | 0.76 | 1 | — | Sep 21, 2026 |
| Vehicle Maintenance | 2 | — | 3.28 | 3 | — | Sep 21, 2026 |
Higher percentiles indicate worse performance relative to peer carriers. Carriers at or above the FMCSA intervention threshold are marked ALERT.
Recent Inspections (10 rows) View all 10 →
| Inspection # | Date ▼ | State | Level | Station | Vehicle | Violations | Top Codes | OOS |
|---|---|---|---|---|---|---|---|---|
| 89033439 | Sep 18, 2026 | KY | 3 | MOUNT VERNON KY |
FORD STRAIGHT TRUCK
|
0 | — | No |
| 88209968 | Jun 22, 2026 | KY | 1 | — |
FORD TRUCK TRACTOR
|
0 | — | No |
| 87711793 | Apr 28, 2026 | KY | 1 | SHELBYVILLE |
FORD TRUCK TRACTOR
|
2 | 23A2-LCDLN, 17C-PI | Yes |
| 87283391 | Mar 13, 2026 | KY | 3 | HAZARD |
PETERBILT STRAIGHT TRUCK
|
2 | 395.8E-HOSPD, 392.2-SLLS2 | No |
| 87274064 | Mar 12, 2026 | KY | 2 | HINDMAN |
FREIGHTLINER STRAIGHT TRUCK
|
0 | — | No |
| 86440243 | Dec 1, 2025 | KY | 1 | SHELBYVILLE |
FORD TRUCK TRACTOR
|
3 | 393.130C-CHVE, 393.43DBMA, 393.95A1 | Yes |
| 86361438 | Nov 19, 2025 | KY | 1 | PRESTONSBURG |
FORD STRAIGHT TRUCK
|
1 | 392.2-SLLTCD | No |
| 85440984 | Aug 7, 2025 | NC | 1 | I-77 SOUTH SURRY COUNTY |
FORD STRAIGHT TRUCK
|
0 | — | No |
| 84340182 | Apr 7, 2025 | NC | 3 | nc-statesville-weigh-station,-i-4 |
FORD STRAIGHT TRUCK
|
2 | 383.91A, 392.2IRP | Yes |
| 79408258 | Aug 14, 2023 | NC | 1 | I40 |
RAM STRAIGHT TRUCK
|
0 | — | No |
Authority Records (1 docket)
MC Certificate Documents (1 letter, 1 PDF)
Authority Records (above) are FMCSA docket status and lifecycle events. MC Certificate Documents here are the archived PDF letters for each action — grants, reinstatements, revocations, name changes, and transfers. They are related but not the same dataset: one row per PDF letter, not one file per docket.
Each row is a distinct FMCSA letter (grant, reinstatement, revocation, name change, transfer, etc.). When a PDF is archived, click the link to open that letter. Rows without a link still show the action type and date from our index. FMCSA stopped publishing new daily certificate PDFs after the May 2026 Motus cutover — rows below are historical archive only.
| Date | Docket | Action | Authority | |
|---|---|---|---|---|
| Dec 4, 2020 | MC1169829-C | Original MC Certificate | Revocation | Original MC Certificate → |
Insurance Coverage Timeline (1 row)
Every insurance policy on file, newest effective date first. Amber rows mark BIPD/Primary coverage gaps.
| Insurer | Policy # | Type | Limit | Effective | Cancel | Status |
|---|---|---|---|---|---|---|
| MONROE GUARANTY INSURANCE COMPANY | CA100053897 | 91X | $1,000,000 | Nov 17, 2020 | On file | ACTIVE |
Compliance Timeline Merged authority / insurance / enforcement events
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Dec 4, 2020
Top Stations & Violation Codes Where this carrier gets inspected and what they get cited for
Most-Inspected Stations
| Station | State | Inspections | OOS |
|---|---|---|---|
| SHELBYVILLE | KY | 2 | 2 |
| HAZARD | KY | 1 | 0 |
| HINDMAN | KY | 1 | 0 |
| MOUNT VERNON KY | KY | 1 | 0 |
| PRESTONSBURG | KY | 1 | 0 |
| I40 | NC | 1 | 0 |
| I-77 SOUTH SURRY COUNTY | NC | 1 | 0 |
Related Records
All cross-references Authority, BOC-3, explainers, and more
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Field change history
History-watch change dates and as-of snapshots
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Kentucky carriers
All carriers based in Kentucky
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Brooks carriers
Carriers based in Brooks, KY
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Stations in Kentucky
Where this carrier might be inspected
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Docket MC1169829
common · ACTIVE · MC
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MONROE GUARANTY INSURANCE COMPANY
91X policy on file
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#1 A $20 BOC-3 FILING LLC
BOC-3 process agent · 45,922 carriers served
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10 inspections
Full roadside inspection history
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Fleet recall search
NHTSA recalls covering this fleet's vehicle years/makes
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File a complaint
Open the FMCSA National Consumer Complaint form for this carrier
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Certificate lookup
Look up any FMCSA authority by MC/MX/FF docket number
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All state carrier directories
Browse carriers in every US/CA/MX jurisdiction
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Insurance-lapse watch
Carriers with recent BMC-91 cancellation or reinstatement churn
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How FMCSA safety ratings work
BASIC percentiles and compliance review context
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BOC-3 process agents explained
Why every interstate carrier must file a process agent
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FMCSA compliance filings guide
MCS-150, insurance, and authority filing requirements
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Roadside inspection rights
What drivers and carriers can expect during a stop